Strengthen Your Microsoft Office Core
Microsoft Word is filled with productivity features that even seasoned users are missing out on. It’s human nature to stay with what you know but that isn’t productive. Have you raised the hood lately on the new productivity features in Microsoft Word? You could be missing out on hours of increased productivity.
How strong is your knowledge in the core apps within the Microsoft Office suite? For most companies, the core consists of Microsoft Excel, Outlook, PowerPoint and Word. In addition, OneNote is gaining in popularity.
If you have used Microsoft Office for years, you may think that your core knowledge within these applications is strong. The way to strengthen your core is much like the exercises we do to strengthen the core area of our body – targeted training. That’s quite often what is needed to increase one’s knowledge in the use of these productivity apps.
Do you know where your weaknesses are in these core apps? Let’s start with Microsoft Office Word because this is an application that many feel they know well because they have done word processing for years.
NOTE: Many of the learning objectives (listed below) align with the Microsoft Office Word certification exam.
If you missed my live event on August 16, you can still purchase the recorded replay of my Webinar, which is almost two hours of training and includes a workbook. Read the learning objectives below.
50 Microsoft Word Productivity Features
Document Design – just a few clicks away
- Style Sets
- Cover pages
- Page color
- Page borders
- Theme colors (Have you ever used this feature? It came out in Office 2007. It is a time-saving design feature.)
- Theme fonts (Did you know that you should stick to two fonts within a document? That is the proper way. This feature does the work for you.)
- Quick ways to create page numbering (It seems simple but page numbering can cause a bit of grief. There is more to it than you might think.)
- Saving and reusing custom headers/footers (Microsoft has done us such a time-saving favor with this built-in options. So many overlook it.)
Create and store reusable content
How often to you type the same thing? Use the same table dimensions? Resize a graphic? Use a closing signature? Quick Parts to the rescue.
- Quick Parts overview
- Add AutoText to the Quick Access toolbar
Format Painter (A little feature with big time savings.)
- Copying formats
- Applying formats to multiple sections of a document
Designing quick graphics
- SmartArt (Visually connect the reader to key points.)
Navigating long documents
- Hyperlink to places within a document
- Use text Styles to navigate a long document
Time saving templates
- Quick Templates
- Saving a file as a template
Page and Section Breaks (Section breaks are crucial when you need to apply settings to a specific page or pages.)
- Page break shortcut
- Next page section break (The how and why you need this type of page break.)
- Continuous section break (I have a great example of use. The light is going to go on for you on this one.)
Table of Contents – the quick way
Have you been typing your Table of Contents? Oh my, you have to stop that.
- Identifying text for inclusion in a table of contents using heading styles.
- Automatically generate a table of contents from heading style text.
Saving and Sending files
- Save as a PDF
- Share as a PDF
Using the Selection Bar to select without dragging
Do you know what the Selection Bar is? Most people don’t but you will after my training.
- Selecting a word
- Selecting a sentence
- Selecting a paragraph
Changing default settings for current and future documents
- Default line spacing
- Default Font
Quick Keyboard Tips
- Create a new file
- Navigate the Ribbon with only the keyboard
- Quickly go to a page, section, bookmark
- Mark a table of contents entry (ALT+SHIFT+O)
- Apply subscripting (H2O) CTRL+Equal sign)
- Turn off subscripting (CTRL+Spacebar)
- Apply superscripting (CTRL+SHIFT+PLUS SIGN)
- Copy and Paste of up to 24 blocks from multiple documents. The 24 blocks will be collected in the Clipboard for use within another document.
- Using Smart Lookup (Word 2016)
- Looking up Word synonyms
- Navigating the Ribbon with the keyboard
- Show or hide the Ribbon
- Displaying other Ribbons
Adding Columns to a document
- Adding newspaper style columns to a document.
Quick Tables (Such a time saver.)
- Word quick tables
- Excel quick tables
- Changing the Style of a tableDate: August 16, 2016 (Note: a replay will be available for 45 days for all paying registrants.)
Time: 1 p.m. EST (Noon CST)
Length: 1.5 hours
Cost: $49.00 per person (Group rates are available. Email mailto:Train@MOSTraining.com for pricing details.
A graphically illustrated workbook will be included.